Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to join our Tokyo office. This role requires a candidate with a strong background in administrative duties, excellent bilingual communication skills in both Japanese and English, and a deep understanding of both international and Japanese business practices.

Key Responsibilities

• Manage and prioritize the complex schedules and calendars of senior executives.

• Arrange domestic and international travel itineraries and accommodations.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Handle confidential documents and information with discretion.

• Serve as the primary point of contact between executives and internal/external clients.

• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.

• Assist in the preparation of reports and analysis using various software.

• Coordinate meetings and events, including logistics, catering, and materials preparation.

• Prepare e-mails and letters in proper business/ Japanese language on behalf of the Country Manager

Job Requirements

• Bachelor’s degree or equivalent experience in business administration or related field.

• Minimum of 5 years of experience as an executive assistant or similar role.

• Fluency in Japanese and English, both written and spoken.

• Proficiency in Microsoft Office Suite, Google Workspace, and experience with ERP systems.

• Exceptional organizational skills and attention to detail.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

• Ability to work independently on projects, from conception to completion.

Education

• A competitive salary and comprehensive benefits package.

• Opportunities for professional growth and development within a global technology leader.

• A dynamic, inclusive, and supportive work environment.

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At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer:

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, and any protected classification.

Why NetApp?

We are all about helping customers turn challenges into business opportunity. It starts with bringing new thinking to age-old problems, like how to use data most effectively to run better – but also to innovate. We tailor our approach to the customer’s unique needs with a combination of fresh thinking and proven approaches.

We enable a healthy work-life balance. Our volunteer time off program is best in class, offering employees 40 hours of paid time off each year to volunteer with their favourite organizations. We provide comprehensive benefits, including health care, life and accident plans, emotional support resources for you and your family, legal services, and financial savings programs to help you plan for your future. We support professional and personal growth through educational assistance and provide access to various discounts and perks to enhance your overall quality of life.

If you want to help us build knowledge and solve big problems, let’s talk.