High-Paying Executive Assistant Job in Canada with Visa Sponsorship – AWIN

Written by Emily Carter on January 7, 2025

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man in brown suit holding black umbrella at the back of a senior woman walking in black blazer

Job details

  • Profession

    Executive Assistant
  • Country of the Job

    Canada
  • State of the Job

    Ontario
  • City of the Job

    Thornhill
  • Job Application Deadline (Year)

    2025
  • Type of job

    Full-time
  • Job salary amount given (annually)

    $70,000 - $100,000
  • Hiring Company

    AWIN Canada
  • Mode of Work

    Onsite
  • Applier's country

    All
  • Benefits Included

    Health insurance, Retirement plans, Travel allowance
  • Job Contact Details

    dgoldberg@awin.ca

Job Opportunity: Executive Assistant in Canada with Visa Sponsorship


Position Overview
An Executive Assistant (EA) is a highly skilled professional responsible for providing comprehensive administrative support to senior executives, including C-suite leaders (e.g., CEO, CFO, COO), directors, and other top-level managers. This role requires exceptional organizational skills, communication abilities, and discretion to manage executive schedules, coordinate meetings, and liaise with stakeholders effectively.


Job Details

  • Location: 220 Steeles Avenue West, Thornhill, ON, L4J 1A1
  • Workplace: On-site
  • Salary: $72,000 annually / 37.5 hours per week
  • Start Date: As soon as possible
  • Vacancies: 1
  • Benefits:
    • Health Benefits: Dental plan, disability benefits, healthcare plan
    • Financial Benefits: Life insurance
    • Other Benefits: Additional perks

Key Responsibilities

Calendar Management and Scheduling

  • Manage and optimize the executive’s calendar, including meetings, appointments, and travel.
  • Handle logistics for internal and external meetings, ensuring all preparations are complete.

Travel Coordination

  • Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Provide travel-related support, such as handling last-minute changes or updating documents (e.g., visas).

Communication Management

  • Handle and prioritize emails, calls, and other communications on behalf of the executive.
  • Draft and review correspondence, maintaining professionalism and confidentiality.

Document and Report Preparation

  • Prepare and organize reports, presentations, and official documents.
  • Maintain efficient filing systems for contracts and correspondence.

Meeting and Event Coordination

  • Organize meetings, prepare agendas, and ensure materials are available.
  • Coordinate events, board meetings, and conferences for smooth execution.

Project and Task Management

  • Track project progress, ensure deadlines are met, and update the executive.
  • Organize workflows and assist with task prioritization.

Expense Management

  • Prepare and track expense reports and manage budgets.
  • Handle purchase orders, invoices, and financial approvals.

Liaison and Relationship Management

  • Act as a point of contact for employees, clients, and business partners.
  • Build and maintain positive relationships on behalf of the executive.

Confidentiality and Discretion

  • Handle sensitive information with integrity and maintain confidentiality.

Qualifications

Education

  • College diploma or certificate (1-2 years program).
  • Bachelor’s degree in business administration or related fields preferred.

Experience

  • At least 5 years of experience in executive or administrative roles.
  • Proven expertise in scheduling, communication management, and event coordination.

Skills

  • Strong organizational and time-management skills.
  • Excellent written and verbal communication.
  • Proficiency in Microsoft Office and project management tools like Asana or Trello.
  • Ability to handle high-pressure situations with professionalism.

Additional Information

  • Language: English
  • Travel Requirements: Must be willing to travel internationally.
  • Workplace Environment: On-site role with no remote option.

Career Growth Opportunities

  • Advancement to roles like Executive Office Manager, Director of Operations, or Chief of Staff.
  • Specialization in fields like legal or medical administration.
  • Transition into project management or entrepreneurial ventures as a freelance consultant.

How to Apply

  • Email: Send your application to dgoldberg@awin.ca
  • Deadline: Applications are open until 2025-02-01.

Take the next step in your career with this dynamic and rewarding opportunity!