High-Paying Office Administrator Job in Canada with Reliance Immigration Inc.

Written by Emily Carter on January 7, 2025

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Job details

  • Profession

    Office Administrator
  • Country of the Job

    Canada
  • State of the Job

    British Columbia
  • City of the Job

    Surrey
  • Job Application Deadline (Year)

    2025
  • Type of job

    Part-time
  • Job salary amount given (annually)

    $50,000 - $70,000
  • Hiring Company

    Reliance Immigration Inc.
  • Mode of Work

    Onsite
  • Applier's country

    All
  • Benefits Included

  • Job Contact Details

    relianceimmigrationinc@gmail.com

Job Opportunity: Office Administrator in Canada with Reliance Immigration Inc.


Position Overview
An Office Administrator is a vital professional responsible for managing the daily operations of an office. This role involves handling administrative tasks, supporting staff, ensuring smooth office functionality, and maintaining a productive and organized work environment. As the first point of contact for clients, vendors, and visitors, the office administrator ensures professionalism and efficiency in all interactions.


Job Details

  • Location: Surrey, BC
  • Workplace: On-site
  • Salary: $28.90 per hour / 30 to 40 hours per week
  • Shift: Flexible hours, mornings
  • Start Date: As soon as possible
  • Vacancies: 1

Key Responsibilities

Office Operations and Management

  • Oversee daily office activities to ensure efficiency and organization.
  • Manage office supplies, inventory, and equipment maintenance.
  • Coordinate with service providers for repairs and other office needs.
  • Maintain a clean and functional office environment.

Administrative Support

  • Schedule meetings, manage calendars, and prepare reports.
  • Organize and maintain both physical and digital filing systems.
  • Prepare documents, presentations, and spreadsheets.
  • Coordinate travel arrangements for team members.

Communication and Coordination

  • Serve as the primary contact for internal and external communications.
  • Greet visitors and ensure a professional and welcoming environment.
  • Coordinate logistics for meetings, conference calls, and appointments.
  • Relay critical information to staff and stakeholders.

Human Resources Support

  • Assist in onboarding new employees and maintaining employee records.
  • Support payroll processing and benefits administration.
  • Ensure compliance with workplace regulations and health/safety standards.

Financial and Budget Management

  • Track office expenses and assist with budget preparation.
  • Process invoices, payments, and manage petty cash.
  • Maintain vendor relationships and contract records.

Event Planning and Coordination

  • Organize office events, meetings, and team-building activities.
  • Handle logistics for events, including booking venues and arranging transportation.

Health and Safety Compliance

  • Ensure the office meets health and safety standards.
  • Coordinate emergency protocols and maintain related records.

Technology and Systems Management

  • Oversee office technology, including computers, printers, and phones.
  • Manage software subscriptions and IT support coordination.

Customer Service and Client Relations

  • Provide excellent service to clients, visitors, and stakeholders.
  • Handle inquiries and ensure a positive experience for office visitors.

Qualifications

Education

  • High school diploma or GED required.
  • A bachelor’s degree in business administration or a related field is preferred.
  • Certifications in office management or project management (e.g., CAP) are a plus.

Experience

  • 7 months to 1 year of proven experience in office administration or a similar role.
  • Familiarity with office equipment and software (e.g., Microsoft Office, QuickBooks).

Skills

  • Strong organizational and time-management abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and QuickBooks.
  • Problem-solving skills and attention to detail.
  • Ability to handle multiple priorities in a fast-paced environment.

Additional Information

  • Work Environment: On-site role with no remote options.
  • Supervision: Manage and oversee the work of 3-4 people.
  • Personal Traits: Organized, team player, and excellent at time management.

Who Can Apply?

  • Canadian citizens, permanent residents, or those with a valid Canadian work permit.
  • Applicants not authorized to work in Canada will not be considered.

How to Apply

  • By Email: Send your application to relianceimmigrationinc@gmail.com
  • Deadline: Applications are open until 2025-01-16.

Take advantage of this dynamic opportunity to advance your career as an Office Administrator!