Job Opportunity: Office Administrator in Canada with Reliance Immigration Inc.

Position Overview
An Office Administrator is a vital professional responsible for managing the daily operations of an office. This role involves handling administrative tasks, supporting staff, ensuring smooth office functionality, and maintaining a productive and organized work environment. As the first point of contact for clients, vendors, and visitors, the office administrator ensures professionalism and efficiency in all interactions.

Job Details

• Location: Surrey, BC
• Workplace: On-site
• Salary: $28.90 per hour / 30 to 40 hours per week
• Shift: Flexible hours, mornings
• Start Date: As soon as possible
• Vacancies: 1

Key Responsibilities

Office Operations and Management

• Oversee daily office activities to ensure efficiency and organization.
• Manage office supplies, inventory, and equipment maintenance.
• Coordinate with service providers for repairs and other office needs.
• Maintain a clean and functional office environment.

Administrative Support

• Schedule meetings, manage calendars, and prepare reports.
• Organize and maintain both physical and digital filing systems.
• Prepare documents, presentations, and spreadsheets.
• Coordinate travel arrangements for team members.

Communication and Coordination

• Serve as the primary contact for internal and external communications.
• Greet visitors and ensure a professional and welcoming environment.
• Coordinate logistics for meetings, conference calls, and appointments.
• Relay critical information to staff and stakeholders.

Human Resources Support

• Assist in onboarding new employees and maintaining employee records.
• Support payroll processing and benefits administration.
• Ensure compliance with workplace regulations and health/safety standards.

Financial and Budget Management

• Track office expenses and assist with budget preparation.
• Process invoices, payments, and manage petty cash.
• Maintain vendor relationships and contract records.

Event Planning and Coordination

• Organize office events, meetings, and team-building activities.
• Handle logistics for events, including booking venues and arranging transportation.

Health and Safety Compliance

• Ensure the office meets health and safety standards.
• Coordinate emergency protocols and maintain related records.

Technology and Systems Management

• Oversee office technology, including computers, printers, and phones.
• Manage software subscriptions and IT support coordination.

Customer Service and Client Relations

• Provide excellent service to clients, visitors, and stakeholders.
• Handle inquiries and ensure a positive experience for office visitors.

Qualifications

Education

• High school diploma or GED required.
• A bachelor’s degree in business administration or a related field is preferred.
• Certifications in office management or project management (e.g., CAP) are a plus.

Experience

• 7 months to 1 year of proven experience in office administration or a similar role.
• Familiarity with office equipment and software (e.g., Microsoft Office, QuickBooks).

Skills

• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and QuickBooks.
• Problem-solving skills and attention to detail.
• Ability to handle multiple priorities in a fast-paced environment.

Additional Information

• Work Environment: On-site role with no remote options.
• Supervision: Manage and oversee the work of 3-4 people.
• Personal Traits: Organized, team player, and excellent at time management.

Who Can Apply?

• Canadian citizens, permanent residents, or those with a valid Canadian work permit.
• Applicants not authorized to work in Canada will not be considered.

How to Apply

• By Email: Send your application to relianceimmigrationinc@gmail.com
• Deadline: Applications are open until 2025-01-16.

Take advantage of this dynamic opportunity to advance your career as an Office Administrator!